Application

*APPLICATION MAY BE SUBMITTED BEGINNING JULY 1, 2019.*

The King’s Daughters & Sons Foundation of Kentucky, Inc.
Proposal Requirements and Application Procedures
Effective June 30, 2019

Funding Priorities:

The primary categories for awarding funding by The King’s Daughters and Sons Foundation of Kentucky are Higher Education, Health and General Welfare programs. Within these categories, the contributions program will support projects with an emphasis on capital expansion, equipment purchases, and higher education scholarship funds. The King’s Daughters and Sons Foundation of Kentucky, Inc. restricts its contributions to projects and organizations located primarily in Kentucky. Grant recipients are typically determined at the close of the year and funded when adequate documentation is received.

Funding will not be granted for the following requests: 

  • from individuals
  • from political entities
  • for annual operating support
  • from primary and secondary schools
  • for “scholarships” to day care or preschool organizations
  • from fraternal or veterans’ organizations, unless the gift is in support of a recognized community project
  • to support operating funds of a hospital or other patient care institution; capital expansion programs may be considered
  • from religious organizations for the exclusive benefit of one religious entity
  • to support youth sports leagues
  • to purchase tickets or sponsorship for charitable tournaments, luncheons, dinners, etc.
  • to improve property rented by the applicant.
  • To improve property owned by the applicant if sold within five years of grant receipt (repayment required based upon a sliding scale over the five year period).

How to apply:

Follow the instructions carefully on how to complete the application and the accompanying attachments.

If the applicant meets the above criteria, funding priorities, and returns a completed application package, it will automatically be considered for funding.

Please note the following requirements and stipulations:

(1) Deadline:

Applications will be accepted until September 30, 2019.

The completed application must be accompanied by the following attachments:

Cover letter in required format (see below)
List of the Board of Directors with addresses and business affiliations
IRS 501 (c)(3) determination letter
Complete copy of the most recently filed Form 990 including Schedule B, if necessary.
Descriptive literature (optional)


Required format for the body of the cover letter (not to exceed three pages):

Request: State the nature of the request and the amount.
Profile: Provide an overview of the organization with appropriate statistics, including population served, etc.
Background: Any additional background helpful to understand the nature of the organization.
Need: Describe the rationale for the grant request, with the background and explanation fully outlined.
The Project: Describe the facility or project to be funded.
The Cost: An outline of the major components of the project should be depicted here.  You should include a quote or other documentation to support the amount of your request.
Funding: If requesting partial funding, provide a summary of how the organization proposes to fund the entire project including other potential sources as well as funding received to date.
Conclusion: Any other conclusions appropriate for the request may be added here.

 


Please use clips or staples only for application materials.  Do not use folders or notebooks.  Your application will be assigned to a member of the board of directors for review and you may be contacted by that member for clarification on your application.  You also may be contacted by Marc Craft, CPA, another board member, regarding the financial information you submit.

 

SEND THE ORIGINAL AND ONE COPY OF THE APPLICATION AND SUPPORTING DOCUMENTATION TO:

The King’s Daughters and Sons Foundation of Kentucky, Inc.
c/o Marc E. Craft, CPA
1604 Harrodsburg Road
Lexington, KY. 40504

(2) Expiration of grant approval:

If your grant request is approved or denied you will be notified in writing.  The grant approval is good until November 16, 2020.  If the documentation is not received to process your payment by this date, your grant approval will be withdrawn and voided.  Should your request be withdrawn or voided, you are not disqualified from applying in the future.

(3) Approval is for specifically requested items, not for specific funds:

Your request is for the funding of the purchase of a particular item(s).  You are to make your best efforts to obtain an accurate estimate of the cost and provide such documentation with the application.  Requesting excess funds limits the amounts that can be awarded to other organizations.  The eventual payment will be based upon the actual cost of the item(s) as documented by an invoice.  You will be paid only up to the amount of the grant.  Should the actual cost exceed your grant request, you will be responsible for the difference.  Should the actual cost be less, you will not be given the difference.  The difference will be retained by the The King’s Daughters and Sons Foundation for future grants. WE DO NOT HONOR GRANTS FOR ITEMS PURCHASED PRIOR TO APPROVAL.